Govenda reviews

Easy to use software that makes it super simple to have paperless board meetings!

Bit of a learning curve - no instructions provided in advance, had to figure things out by trial and error

The ability to streamline our board communications, meeting materials and scheduling is amazing. With the platform being accessible via web browser on any computer and via app for most mobile devices, implementation has been quick and seamless. The setup was smooth and ease of use has been great for our board of directors.

The only limitation we've found thus far is the lack of integrated video. Having to use another tool to host our virtual meetings adds a layer of complexity, but we're hopeful that BoardBookIt will soon release a video solution for an even better experience.

It help us manage our meeting and send reminders to us before the meeting starts

Some features are difficult to find and sometimes users become frustrated

BoardBookit has allowed our school to run more organized and efficient board meetings. We are able to put items on the agenda during the month. The software organizes all out attachments and creates PDFs of the agenda that we can post online and at our site. It also complies the full board book. Board members can go online and annotate the board book as they prepare for the meetings. During the meetings, we can project all the documents for the public.

Four things that would make this software perfect:

1. Presentation mode needs some improvement. The idea is that the presenter can control other board member's screens.

2. Public facing portal. Right now we have no connection between our website and BoardBookit. It would be great if Boardbookit could automatically publish agendas on the website.

3. A full screen option for attachments when projected. Right now, the full screen version doesn't actually fill the whole screen making detailed financials hard to see when projected.

4. Conferencing connection / audio recording. We record our meetings and often have a dial in number. It would be great if we could record and store audio recordings in board book it.

Board Bookit is very easy and simple to understand and use, for the administrator as well as the regular user. Everything is in one place - works great!

At times, we have members who have a hard time receiving BB emails. It's usually a problem on their end, but it can be a hassle.

Meeting information is easily changeable and you can upload documents very easily. Once you know what you're doing it's much more user friendly.

To the new user going into the software for the first time, it is very confusing, especially if you don't use it that often.

Board Bookit allows board members to easily access information when they want and need it. It is simple to use and has all of the features we need to manage operations efficiently

Some of our members’ office firewalls block access

BoardBookit is easy to implement and use right away. The interface is intuitive and the help files are easy to navigate and comprehensive.

While the software features a voting capability, it isn't suited (nor is it designed) for collaboration.

Easy of use to add new/adjust and modify meetings. Offline usage. Ability to get items to users quickly.

Logos and titles of Agendas should not be automated. We use Govenda for multiple meetings and we don't always want the banks logo and name published on them.
Ability to attach multiple items on agenda or separate minutes.
Wish you could adjust from the app.
More training in the settings tab at set up.
Ability to allow users to view the agenda prior to publishing that don't have admin rights.

The Govenda software is multifunctional and remotely accessible.

Users have raised the below concerns:

1. Govenda does not allow annotations to minutes

2. Meeting reminders need to caption the name of the meeting instead of "Govenda Reminder"

How everything is managed in one software.

I like everything about the software.

Ease of use. Organization of meetings. Ease to rollout and excellent support (speak directly with help!)

Should integrate with external meeting systems like Microsoft Teams.
Calendar aspect needs improvement, since our members prefer outlook invitations.

The ease of use with this software is the best thing about it. I started this position almost 2 years ago and had never used anything like this or prepared board meetings. I was very easily self taught and that software is quite intuitive. If you think that is how it should work, that is how it works.

My only con with this product is the dragging new agenda items into place. When you have really long agendas, this can be a quite cumbersome process. Not a big deal, but it would be really nice to select where you want a new item nestled under when creating that new agenda item versus it going to the bottom then having to drag it all that way back to the top or wherever it goes.

I like most is the central location of everything. The opportunity to expand and use more of the features of BoardBookit would be ideal for a paperless environment, making it more efficient and clean.

Grateful for the support we have received to date from our rep, she has truly answered all of our questions and took our feedback to review for our needs. Appreciate that!

Awaiting the roll out of the "Survey" option. We do a lot of email polls and also require documents to be completed and signed by the trustees. The maximum currently on the vote option is 500 characters, while this seems like ample space it isn't for our needs. Some of the questionnaires we submit for completion have over 1,000 characters with multiple choice options.

We are hoping with the Survey rollout, this would replace the "Vote" and "eSign" features with what we need.

Organizing volunteers is hard enough, and is made especially difficult by the email overload that we all face in 2019. The best thing about BoardBookit is that is allows Administration to sequester communications with boards, the VIP volunteer corps, directly and confidentially into a discrete digital space. No more hunting around for "that email with that agenda that that admin sent last month," or "did we set a time or the next committee meeting/who is attending," nor disengagement on the call-in because documents can be found. BoardBookit organizes all of these functions an much more into one shared experience.

For some reason, some emails generated in BoardBookit end up in some users' spam folders, which creates a necessity for alert/reminder redundancy that is annoying/inefficient. Probably just a user setting, and again these are volunteers who are already doing a lot and software ought to be seamless in order to keep them at their highest potential engagement.

It is very easy for my board . They haven't started using the voting part of the software yet, I hope to teach them this part next

I am not sure I have found anything that I do not like.